Syncing Google Calendar with Outlook

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Syncing Google Calendar with Outlook

Google Apps is free, but the corporate version, G Suite, which includes email hosting and other capabilities that businesses want, has a monthly cost and many subscription levels. Google Calendar is a calendar program that comes packed with Google Apps and is a basic yet useful calendar tool that you already have if you use Gmail. You may wish to sync Google Calendar with Outlook or vice versa if you want to mix and match your programs or work someplace that employs G Suite or Microsoft Office.

Outlook also has a built-in calendar, which is a little more complex calendar tool. Fortunately, both programs work nicely together (most of the time), and you can sync one calendar with the other so you never miss a meeting again. Similarly, both calendars enable you to see other calendars and display reminders, which is useful for both work and home and has a lot of promise for assisting you in being organized.

In this guide, we’ll teach you how to sync Google Calendar and Outlook so that you’re constantly on top of what has to be done while managing your hectic calendar.

How to Sync Google Calendar with Outlook

To really sync your calendars, you’ll need to use a third-party program. Although you may integrate your Google Calendar to Outlook and vice versa, neither platform will correctly update.

The internet has a plethora of valuable and tools. Some are free, but to get the best experience, you’ll most likely need to pay a monthly or annual charge to enjoy features like automatic synchronization.

SyncGene – This service provides a free version that enables you to sync your calendars, but the two will not automatically update. It may be worth the money if you’re very interested in having everything in one place while staying organized.

CalendarBridge Pricing
CalendarBridge – CalendarBridge offers the same functionality as SyncGene, but it doesn’t have a free option. Fortunately, the paid options are slightly more affordable, and it includes automatic syncing.

Don’t worry if this is starting to sound a bit more complicated than it should. You’re not alone. Fortunately, we have various methods for syncing your calendars without using any external services listed below. This will not provide the same smooth functioning as the choices indicated above, but there are easy steps to get you started.

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How to Make Google Calendar Appear in Outlook

Connecting your Google Calendar to Outlook is simple and should just take a minute or two:

    Google Calendar
    Google Calendar - Settings and sharing
    Google Calendar - Settings
    Outlook Top menu
    Outlook Account Settings
    Account Settings - Internet Calendar

Your Google Calendar items should now be added to your Outlook calendar. Outlook employs the same refresh techniques to download new email and calendar changes, ensuring that your calendar is always up to date. If you need to add additional calendars, just repeat the procedure.

If you have troubles and wish to erase your Google Calendar and start again, delete all of the events from your Google Calendar.

Sync Outlook with Google Calendar

You may also maintain both calendars up to date rather than just synchronizing one with the other. You can sync Google Calendar with Outlook in the same manner that you can sync Outlook with Google Calendar.

We’ll begin with the procedures for installing Outlook from inside the Office suite on your system as an example, and then go on to how to accomplish this for Office 365.

  1. Open Outlook and go to the calendar.
  2. Select Use the ribbon tools to publish this Calendar.
  3. Open Outlook Web Access in your browser and log in.
  4. Choose a calendar from the OWA page that appears. Make the calendar public so that it may be shared.
  5. To preserve your settings, click Save.
  6. In the next window, copy the link. There should be two, one HTML and one ICS. Take note of the ICS connection.
  7. Choose From URL and paste the URL where it says Calendar URL.
  8. Select Add calendar.
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Your Outlook calendar items should now appear in your Google Calendar. Because you have subscribed to the calendar, it should be queried for updates on a regular basis, much like email.

The approach for Outlook under Office 365 is similar to that for Google but different for Outlook:

  1. To access Settings, click the Gear symbol on your Office 365 dashboard.
  2. Select Share.
  3. Enter your Gmail address in Share with and select Send.
  4. Open the mail and copy the URL ending in ‘reachcalendar.ics’.
  5. Choose From URL and paste the URL where it says Calendar URL.
  6. Select Add calendar.

Google Calendar, like Outlook, should poll your Office 365 calendar on a regular basis. Depending on how your Office 365 installation is configured, you may need to alter Google Calendar permissions to access your Office calendar.

To do so, open Office and go to My Calendars, then Permissions. Choose your preferred sharing options and then click Save.

You should be able to accomplish this as a home user without any problems. If you’re at work, you may not be able to change the sharing or any other Office settings. If that is the case, you should follow up with your IT staff.

Syncing Google Calendar with Outlook and vice versa is an easy approach to manage your work-life balance and keep organized by using different tools.

Frequently Asked Questions

Does Outlook have a calendar app?

You may access the calendar from either the Outlook app on your mobile device or the Outlook app on your PC.

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1. Select the little calendar icon in the bottom right-hand corner of the Outlook app on your smartphone.

2. The calendar will now take up the whole app screen (acting much like its own application). From the Outlook app, you can organize meetings, generate alarms, and invite others.

How do I make my account private again?

You may be worried about account privacy after completing some of the actions outlined above.

1. To return your account to private, just repeat the preceding steps and uncheck the Public option.

Can I add other email accounts to sync all of my calendars?

Yes, you may configure Outlook to use any email server. If the service provider has a calendar option, the calendars should sync automatically. You may need a Port number or other information to complete the merging depending on your email client.

You may acquire information and directions to add your email address to your Outlook app by visiting the email support website, which is especially useful for ISP email clients.

Calendars Synced

As you’ve seen, syncing your Google Calendar with Outlook is a fairly simple process that just requires a few clicks and some copying and pasting.

If you have any additional ideas, please share them in the comments section!

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