How to Make an Outlook Email Schedule

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How to Make an Outlook Email Schedule

If you need to send an essential email later but don’t want to forget about it, you’ll be glad to hear Microsoft Outlook provides a scheduling option. It might provide you with piece of mind knowing that your receiver will get the email and that you won’t have to worry about forgetting to send it.

How to Schedule an Email in Outlook

You may configure everything in just a few clicks, and the email will be sent at the time you want. This post will go through how to schedule an email in Outlook on several platforms. In addition, we’ll go over some additional fascinating features that you could find useful.

How to Schedule an Email in Outlook on the Web Version

If you’re using the Outlook online web edition, you may quickly create an email and schedule it to be sent at a convenient time. Here’s how to go about it:

Your email will be saved to the Drafts folder. If you change your mind and want to send the email right away, return to the Drafts folder, press Cancel Send, and then send it normally.

How to Schedule an Email in Outlook on a Windows PC

Scheduling an email in Outlook on a Windows PC is straightforward and takes just a few clicks. Simply follow these steps:

The email will be sent at the time you choose. It will stay in Outlook’s outbox till then.

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How to Schedule an Email in Outlook on the iPhone App

Unfortunately, the iPhone app does not allow you to plan an email in Outlook. However, this option is accessible in other third-party programs like as Spark or Gmail. If you’re often on the road and want to schedule emails on your iPhone, one of these applications should be considered.

If you opt for Spark, here are the steps to follow:

If you want to use Gmail, follow the steps below:

  1. If you don’t already have an account, follow the on-screen steps to create one.
  2. How to Schedule an Email in Outlook on the Android App

    Because this feature isn’t accessible in the Outlook Android App, you won’t be able to schedule your email. You may also utilize third-party programs like Spark or Gmail. Both enable you to control when your email is delivered.

    If you want to use Spark, follow the steps below:

    If you want to use Gmail, follow these steps to schedule an email:

    How to Schedule an Email in Outlook on the Mac App

    You may schedule emails using Outlook on your Mac. However, if you have a Gmail, iCloud, or Yahoo account, this option will be unavailable. To schedule an Outlook email on a Mac, follow the instructions below:

    Until the appointed time, your email will be kept in the Drafts folder. Even if Outlook is not open on your Mac device at the time indicated, the email will be sent. All you need is an internet connection.

    If you decide to cancel the email, go to your Drafts folder and press Cancel Send. The email will stay accessible for you to delete or reschedule as needed.

    Additional FAQs

    How can I add a delay to all emails in Outlook?

    If you often send incorrect emails or neglect to include attachments, you might try postponing them. This provides you ample time to review and maybe add anything you forgot. You may establish a rule in Outlook to postpone all of your emails by up to two hours.

    Creating a rule is straightforward, and it just takes a few clicks:

    Outlook Top menu
    1. Open Outlook and tap File.
    Outlook File Menu
    2. Tap Manage Rules & Alerts.
    Rules and Alerts
    3. Tap New Rule.

    4. In the Select a template box, tap Apply rule on messages I send and tap Next.

    5. Select the checkboxes next to the choices you want in the Select condition(s) list and tap Next.

    6. Check the box next to Defer delivery by a number of minutes in the Select action(s) list.

    7. Tap a number of times in the Edit the rule description (click an underlined value) box.

    8. Enter the desired number of minutes. The maximum number is 120.

    9. Tap OK and then tap Next.

    10. Customize potential exceptions if you want.

    11. Give a name to the rule.

    12. Mark the checkbox next to Turn on this rule.

    13. Tap Finish.

    After you’ve set up this rule, every emails you send will be retained in your outbox folder for the amount of time you specify.

    Compose Your Emails Now, Send Them Later

    Outlook allows you to create emails now and schedule them to be sent at a later time. This convenient function enables you to return to your emails if you discover you need to add anything or just to give yourself peace of mind and complete your day earlier. The only drawback is that if you use the Outlook mobile app, you cannot utilize this function. In such scenario, you should consider using third-party programs.

    Do you often schedule your emails? In what circumstances do you do it? Please share your thoughts in the comments box below.

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