How to Count Cells in Excel with Text

Excel spreadsheets are an excellent method to store and analyze data, and they often have cells that contain a mix of numbers and text. To better comprehend your data, separate the cells using text. This procedure is more simpler than it seems.

This article will show you how to choose a cell range and then use the “COUNTIF” function to count the cells that contain text. Let’s get this party started!

How to Count Cells with Text in Excel on a Windows PC

To count the text-containing cells in your Excel spreadsheet on a Windows machine, perform the following:

How to Count Cells with Text in Excel on a Mac

The procedures for counting the cells containing text in your spreadsheet on macOS are the same as they are for Excel on Windows:

1. Open “Excel,” then the spreadsheet you wish to examine. If the file’s default software is Excel, you may also “double-click” it.
2. To input the formula, choose a “empty cell” on your spreadsheet.
3. Fill in the blank cell with “=COUNTIF (range, criterion).” This formula counts the number of text-filled cells in the provided range.
4. Enter the cell range you desire for “range.” Enter the first and final cells, which are separated by a colon. Through count cells B2 to B10, for example, enter the following: “B2:B10.”
5. Type “*” in quotations for the “criteria” section. This section counts the number of cells in your typed range that contain text. For example, your finished formula should look something like “=COUNTIF (B2:B10, “*”).”
6. To use the formula, hit “Enter” on your keyboard. The outcome is shown in the specified cell.

How to Count Cells with Text in Excel 365

To count the cells in your spreadsheet that contain text, use the same “COUNTIF” function as in Excel for Windows and macOS. Here’s how it’s done:

1. Open the “Excel spreadsheet” you want to look at.
2. To enter the formula, click on a “empty cell.”
3. Fill in the blanks with “=COUNTIF (range, criterion).” This formula counts the number of cells in your selected cell range that contain text.
4. Enter the desired cell range in the “range” field. Enter the first and last cells, which are separated by a colon. For example, to count cells C2 through C11, enter the words “C2:C1.”
5. Type or paste “*” with quotes for “criteria.” This section counts the number of cells containing text (within your given range). For example, your finished formula should look something like this: =COUNTIF (C2:C11, “*”)
6. Now hit “Enter” to put the formula you just made into action. The outcome will be shown in the formula’s cell.

How to Count Cells with Text in Excel on the iPhone App

To count the amount of text-filled cells in your spreadsheet using the Excel app on your iPhone, perform the following:

1. Launch the “iPhone Excel App.”
2. To access your stored spreadsheets, tap “Open,” then choose the appropriate “Excel file” to open it.











How to Count Cells with Text in Excel on the Android App

To count the number of cells in your spreadsheet that contain text using the Android Excel app, perform the following:

1. “Android Excel app” will be launched.













How to Count Cells in Excel That Have Specific Text

You may count the number of cells that include certain text strings, such as “Excel,” “John,” or “John Meyers,” by using the “COUNTIF” function. The formula is identical to counting cells with any text, but you adjust the “criteria” component of the calculation to search for specific text. In this example, you can check how many times the term “Excel” occurs in a certain cell range:

1. Launch “Excel” on your device and open the specified file, or open the file immediately if Excel is configured to open by default.









How to Count Cells with Duplicate Text in Excel

Aside from counting cells with text and particular text, you can also count cells with duplicate content.

In the case below, we’re searching for duplicate student grades.

• Column A has a list of our pupils (A2:A10)
• Column B has the grades for each student (A, B, or C)
• Column D contains a list of all possible grades, such as D2 for “As,” D3 for “Bs,” and D4 for “Cs.”
• Column E shows the number of students in each grade.

Count Cells with Duplicate Text Including First Instance

Enter the following formula to count the number of cells in your spreadsheet that include occurrences of grade “A,” “B,” or “C,” including the first instance:







You now have a tally of the number of duplicate grades, including the initial case mentioned in column “E.”

How to Count Cells with Color Text in Excel

Excel does not include a formula for counting cells depending on the color of their text. To get around this, filter the results before calculating the cells.









When you press “Enter” to apply the filter, Excel will only show the cells that have that color and hide the others.

The “SUBTOTAL” method will ignore the values in the concealed rows and just return the count for the font color you’ve chosen.

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Finally, the Excel program performs an excellent job of storing data and allowing analysis. It can handle both text and numbers. It offers around 400 functions, including “COUNTIF,” which helps identify the total number of cells carrying specified information, such as cells with text, and the number of occurrences for specific text strings.

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